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The Kansas Center for the Book is the name of this organization; hereafter referred to as The Center.
ARTICLE II – PURPOSE
The Center shall function to stimulate public interest in the educational and cultural role of the book; authorship and writing;
literacy; and the promotion of reading and libraries. The Center shall serve as the Kansas affiliate of the Center for the Book in the Library of Congress.
ARTICLE III – SPONSORING INSTITUTION
The Center is sponsored by and a program of the State Library of Kansas which shall serve as fiscal agent for The Center. Processing of
all revenues and expenditures shall comply with general accounting regulations and procedures for nonprofit organizations and with applicable state regulations.
ARTICLE IV – AFFILIATES AND FELLOWS
The Center shall have Affiliates throughout the state designated by the State Librarian from organizations and institutions interested
in participating in The Center. Each Affiliate may be a library, a regional library system, a publisher, a bookseller, or an organization. Each Affiliate shall be responsible for:
1) Providing, or partnering in providing, local programs fitting the purpose of The Center and approved by the Center’s Board.
2) Shall pay an annual membership fee.
3) Shall select one of its members to be a representative to The Center Board.
The Center shall have individual Fellows to foster more literary activity
throughout the state and to increase awareness of these activities. Fellows will have a steering committee and provide a pool of volunteers for
future identified special projects. Fellows do not have a vote on the Board.
ARTICLE V – BOARD, OFFICERS, AND STAFF
Section 1 – Board Composition. The Board shall consist of the State Librarian and two members selected by the State Librarian representing the Kansas book industry such as authors, publishers, booksellers, etc., in addition
to one member representing each Affiliate.
Section 2 – Board Terms. Board members appointed by the State Librarian shall serve three-year staggered terms to be determined
by the Board. No Board member shall serve more than two full three-year terms consecutively. The term of Board members shall run concurrently with The Center’s fiscal year.
Section 3 – Officers. The officers shall be a Chair, Chair-Elect and Secretary. The officers shall be elected by a majority vote
of the Board. Term of office shall be one year, with no more than two consecutive one-year terms allowed. If an elected officer’s organization selects a new representative, the Board, by majority vote, shall elect a new officer.
Section 4 – Staff. The State Librarian shall designate a person to serve as Director of The Center who shall be a state employee
and who shall have general responsibility for administration of meetings and communications between Center Affiliates in their local and statewide activities, and between The Center and the National Center for the Book of the Library of Congress. The
Director shall report on the Center’s activities, programs, fiscal position, and related matters to the State Librarian and the Board on a regular basis and shall perform all duties incident to such office as may from time to time be assigned by the
State Librarian.
Section 5 – Attendance. Board members (or a designated alternate) are expected to attend all meetings. Board members shall
notify the Director of a designated alternate. Designated alternates have voting rights. The Chair may excuse any member requesting an excused absence.
Section 6 – Removal. Any officer may be removed for cause by resolution adopted at any regular or special meeting of the Board by
a majority of the Board members present and voting.
ARTICLE VI – DUTIES OF OFFICERS
Section 1 – Chair. The Chair shall be the representative of The Center in the activities for the Center. The Chair shall preside
at all meetings of the Board.
Section 2 – Chair-Elect. The Chair-Elect shall act in the absence of the Chair, and shall perform such other duties as the Board
or Chair may assign. The Chair-Elect shall succeed the Chair when his/her term of office is concluded.
Section 3 – Secretary. The Secretary shall be responsible for reviewing and approving Board meeting minutes and other official
documents as necessary.
Section 4 – Term. The term of officers shall run concurrently with the The Center’s fiscal year.
ARTICLE VII – AUTHORITY AND OPERATION OF THE BOARD
Section 1 – Authority. The Board shall advise the Affiliates and the State Library of Kansas regarding policies and activities of
The Center. Board members shall serve without compensation.
Section 2 – Voting. Voting rights of each Board member shall be equal. All Board members may vote. A simple majority of Board
members present and voting shall be necessary to carry actions. Vote via electronic means may take place when deemed necessary by the Chair and the Director.
Section 3 – Regular Meetings. Regular meetings of the Board may be held, as the Board deems necessary, with a minimum of two
meetings per year. Written or electronic notice of the meeting and the agenda shall be sent to Board members by the Director not less than ten working days prior to the meeting date.
Section 4 – Special Meetings. Special meetings of the Board may be called by the Chair or at the request of one third of the
members of the Board. Written or notice by electronic means of the special meeting and the meeting agenda shall be sent to Board members by the Director not less than ten working days prior to the meeting date.
Section 5 – Quorum. A simple majority of the Board members shall constitute a quorum.
ARTICLE VIII – COMMITTEES
The Chair, with the advice and consent of the Board, may appoint standing and special committees.
ARTICLE IX – PARLIAMENTARY AUTHORITY
Robert’s Rules of Order, most recent edition, shall be followed except as they may conflict with these Bylaws.
ARTICLE X – NONDISCRIMINATORY POLICY
The Center shall uphold state and federal laws and shall not discriminate against any person.
ARTICLE XI – FISCAL YEAR
The Center fiscal year shall correspond with the fiscal year of the State Library of Kansas, July 1 – June 30.
ARTICLE XII – AMENDMENTS
These Bylaws may be amended by a two-thirds majority vote of Board members present and voting at any regular or special meeting of the
Board, provided that written notice of the proposed amendment has been mailed or electronically sent to Board members not less than ten working days prior to the meeting date.
ARTICLE XIII – DISSOLUTION
In the event of dissolution, all assets, real and personal, shall be conveyed to the State Library of Kansas.
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