October , 2007
September 4, 2007The Moran City Council met in regular session on Tuesday, September 4, 2007. Mayor Phillip Merkel called the meeting to order at 7:00 PM. Councilmembers present were Mike Holman, Jerry Jackman, James Mueller, Warren Johnson, and Chryll Ginn. Also present were Bret Heim, City Attorney; Lori Evans, City Clerk; and Mike Stodgell, City Superintendent. Bill Teichgaeber and Steve Crume were visitors attending the meeting. Councilmember Mueller moved to approve the September 2007 consent agenda consisting of: August 2007 regular Council meeting minutes, September 2007 pay ordinance totaling $76,999.50 and corporate resolution for purchase of a $30,000.00 certificate of deposit (CD) to replace a CD maturing September 8, 2007. Ginn seconded the motion, motion passed with all approving.
VISITORSSteve Crume asked the Council for approval to have a band play outside his establishment on Moran Day or to have live Karaoke. The Council said they did not foresee any problems with approving the request as long as he followed the same regulations as he did last year but suggested Mr. Crume contact residents in the area that might be affected by the music and let them know of his plans.OLD BUSINESSAflac Coverage for Council Mr. Teichgaeber spoke with the Council regarding Aflac products and offered to visit with the Council individually if they had any questions regarding Aflac services. No action was taken.Review Certificates of Deposit (CD) Investments The Council reviewed the current CD structure and agreed to increase the CDs maturing in September and October from $25,000.00 to $30,000.00. No other action was taken. Jim Stine arrived at the meeting and informed the Council that his niece received a mow notice for property she owns in Moran. Mr. Stine told the Council that he was going to mow the property but there is a large truck parked where he needs to mow and asked what he can do in this situation. Councilmember Mueller offered to speak with the owner of the truck and ask him to move the truck as soon as possible. Bucket Replacement for 1995 GMC Bucket Truck Superintendent Stodgell submitted prices ranging from $1,025.00 to $1,865.00, plus shipping charges, to replace the bucket on the 1995 GMC. Stodgell suggested the City crew try repairing the fiberglass on the bucket and have it retested next July. The Council agreed to review the topic next August. Employment Advertisements The Council reviewed one new application received in August. The Council discussed the need the fill the position as the winter months are not as busy for the City crew. The Council took no action but will review the topic at the October meeting. Purchase of Playground Equipment for City Park Councilmember Mueller requested the topic be tabled until the October 2007 meeting. He did note the guard rail posts separating the park and ball fields are starting to rot and suggested the City crew might want to look at the posts. Code Book Revisions Clerk Evans expressed her concern to the Council that she may not have the technical skills needed to work on the updates to the Code Book. The Council asked the Clerk to continue working on the Code revisions and to contact Attorney Heim when she feels legal clarifications are needed. Topic will be discussed at a later date. Candy for Moran Days Parade Councilmember Holman informed the Council that Russell Stover will donate candy for the fire and police departments to throw during the Moran Day Parade. NEW BUSINESSUtility Connection Policy Clerk Evans and Superintendent Stodgell reported problems City staff have experienced with the current Utility Connection Policy over the past few months. Discussion followed with the Council agreeing to add the following requirements be fulfilled before a utility connection is made. Customer must provide a valid mail address and customer must provide City with a landlord/tenant utility agreement signed by both the customer and landlord. The Clerk was instructed to prepare a landlord/tenant utility notice for landlords to give to their tenants. This notice will state the landlord is no longer responsible for utilities at a specific address and gives notice the tenant is responsible for all connect fees and utility bills.NSF Check Policy The Council discussed the current Non-Sufficient Fund Policy and proposed changes. Councilmember Mueller moved customers giving their first non-sufficient fund check receive notice by personal service or tacking that states they have three business days to redeem the check and pay a $25.00 check fee or all utility services will be disconnected. Jackman seconded the motion, motion passed with all approving. After further discussion, Councilmember Mueller moved the non-sufficient fund check fee be raised from $25.00 to $40.00, Ginn seconded the motion, motion passed with all approving. Councilmember Mueller moved that customers giving a second non-sufficient fund check be given notice they must make all future payments to the City by certified check, money order, or cash. The notice will be given by personal service or tacking and will state they have one business day to redeem the check and pay a $40.00 check fee or all utility services will be disconnected. The Council also chose to review the Citys utility disconnection policy for unpaid accounts. Following discussion, Councilmember Johnson moved the Citys utility disconnect policy for non-payment and the City Code be updated to read utility service may be shut off at any time at the Citys discretion. He further moved that one utility be disconnected when a customers utility bill remains unpaid after the shutoff date and notice be given by personal service or tacking that the customer has one business day to pay all past due balances plus a reconnection fee of $75.00; should the past due balance not be paid, all utility services will be disconnected and will not be reconnected until all past due balances are paid along with $150.00 in reconnect fees. Ginn seconded the motion, motion passed with all approving. National Flood Insurance Program Membership Attorney Heim reviewed Resolution 2007-04 A RESOLUTION TO APPLY TO PARTICIPATE IN THE NATIONAL FLOOD INSURANCE PROGRAM. Attorney Heim informed the Council he did not see any problem with the resolution as written. Councilmember Ginn moved the City adopt Resolution 2007-04 as written and to make application to participate in the National Flood Insurance Program. Johnson seconded the motion, motion passed with all approving. Debit Card for Petty Cash Account Clerk Evans asked for Council approval to apply for a debit card for employee use for travel purposes and to purchase goods when a credit card is required. Councilmember Mueller agreed to approve the request with the stipulations that the Petty Cash/Debit Card Reimbursement Report is added to the Consent Agenda and the Council be given a copy of all receipts for purchases made with the debit card. Jackman seconded the motion, motion passed with all approving. Request for Refund of Connect Fees Clerk Evans relayed a request from Sandra Channel asking the City refund connect fees. Mrs. Channel said she was going to move to a rental home in Moran but the landlord has refused to make needed electrical repairs to the home. She further added her son is terminally ill and cannot stay at the residence if electrical repairs are not done. Councilmember Mueller moved the City refund $100.00 of the $150.00 connect fees assessed. Holman seconded the motion, motion passed with Jackman and Johnson approving and Ginn voting against. KPERS Designated Agent Meeting-September 25, 2007 The Council approved for the Clerk or Assistant Clerk to attend the KPERS meeting and to pay meals and mileage. Temporary Electric Meter For Baptist Church Superintendent Stodgell informed the Council that the Baptist Church has requested installation of a temporary electric meter as they are planning to hold a tent meeting on Moran Day. Discussion followed with the Council agreeing to waive all fees associated with the event as they are a non-profit group. Prohibited Truck Parking in City Code The Council discussed truck parking regulations and agreed to review the topic at a later meeting. The Council asked Clerk Evans to advise Chief Smith not to issue any warnings or citations regarding this issue until the Council reviews the topic.
DEPARTMENTAL REPORTSFire Chief Chief Merkel reported that some members of the department are planning to attend training offered by the KSFFA Regional Fire School in Chanute the weekend of September 7-9.Police Chief Not present.
Superintendent Superintendent Stodgell submitted the following activity report for the month of August 2007: Superintendent Stodgell informed the Council that Asst. City Superintendent Miller needs 10 hours training to renew his sewer certification. Stodgell said there was training in September at Iola, Chanute, Fort Scott, and Louisburg with costs ranging from free to $25.00 and asked for approval to send Miller to classes to meet the training requirements. The Council approved the request and agreed to pay meals on training days. City Clerk Clerk Evans reported income for the month of August 2007 as follows:
Clerk Evans presented a donation request from the Committee for Missing Children. No action was taken. Clerk Evans presented a request that the Police Department sponsor an advertisement on the School Athletic Calendar for $195.00. The Council took no action on the request. Clerk Evans presented a request from the Crawford County Health Department asking the City to include information regarding the Early Detection Works program in the Citys October utility mailings. The Council approved the request. Clerk Evans relayed information from Shawn Turner notifying the Council that the State is still working on the Citys loan application. The Council instructed the staff at City Hall to start locking the back door. Councilmember Ginn moved to purchase a security camera system for City Hall, Mueller seconded the motion. Motion passed with all approving. There being no further business to come before the Council, Councilmember Johnson moved the meeting adjourn at 10:50 PM. With Holman seconding the motion, motion passed with unanimous approval.
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October , 2007
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